Using G Suite to Optimize your Small Business

 
Posted on February 2, 2019

 

G Suite by Google is a powerful tool for any small business to have in their arsenal. Second to none in virtually every category as far as an email hosting service goes, G Suite is exactly what a small business needs to stay organized, collaborative, and efficient.

Reliable Email Hosting

 

G Suite provides you with business email addresses with your company name. For example, my email here at Vitris is rik@tryvitris.com. Using G Suite, it easy to create a unique email address using your company’s name as well as create group aliases such as “marketing@yourcompany.com”. G Suite is a 100% web-based service,. You never have to worry about servers being down when you desperately need service. Google maintains service to all of its applications even when making patches or doing maintenance. Downtime is crucial to avoid especially when you’re trying to grow your small business. Google automatically updates without downtime. The autosave feature further ensures that when you need to access your work, it is always available and up-to-date.


Cloud Storage


Google’s huge cloud network means that you can collaborate with coworkers and clients from anywhere with internet access. No matter where you are or what device you’re on, all the content, information, and data you require to make your small business successful is within reach. G Suite provides the reassurance that your company won’t be set back by some technical or clerical error. These are errors that are that much more costly to small and/or new businesses. The most basic package comes with 30GB of cloud storage, while both of the more expensive packages come with unlimited cloud storage. Depending on the amount of storage your company requires, the extra five dollars a month might be worth it to never have to worry about storing your files again.

 

The ability to collaborate and coedit with your team from anywhere makes your business that much more functional and harmonious. Real-time commenting, video conferencing, secure team messaging, and shared calendars allow for you and your team to constantly be on the same page regarding the daily tasks and goals of your growing business.

 

 

Security and Administrative Controls


G Suite gives you administrative control over different security features to ensure that your data is always safe. As admin, you can add and remove users, manage settings for G Suite apps, add and manage mobile devices, manage security settings, generate reports to better understand how your users utilize G Suite services, create company-wide groups, add a domain alias, and more. The security controls allow you to edit the level of security you want on your data. You can enforce two-step verification, monitor and enforce passwords, and more.


Google will never sell your data


All of the data that you upload to the Cloud storage is yours and yours alone. You don’t have to worry about Google selling any of your data. Further, you will not see any advertisements- targeted or otherwise- when using G Suite. Data security and privacy is of the utmost importance when you’re trying to build your small business and, with G Suite, you can rest easy knowing that your information and data will not be compromised. G Suite is built to comply with several of the most stringent industry standards such as the ISO 27001, ISO 27017, SOC ⅔, FISC Compliance, and FedRAMP. It’s vital to be able to tell your clients that their information is safe when they do business with you and G Suite allows you to ensure that.

 

Pricing

 

G Suite offers three different pricing packages: Basic, Business, and Enterprise. It’s important to note that Google has announced that there will be a price increase for the basic and business editions starting April 2. Basic users will see a $1 increase from $5 to $6. Business users will see a $2 increase from $10 to $12.

 

Basic is the cheapest at $5 (at the moment) a month per user and is best for those that don’t require unlimited storage and some of the more advanced security and administrative options. You still get all of the Google applications such as Docs, Sheets, Calendar, Slides, Keep, and Drive. If you’re looking for an email hosting service that’s cheap and reliable and don’t mind only having 30 GB of cloud storage, the Basic package is your best option.

 

The Business package is the middle-tier option for G Suite. It offers everything that Basic does, but with a few extra perks, including unlimited cloud storage (or 1 TB per user if you have five or less users), audit reports to track user activity, Smart Search to search all applications and files within your cloud, a low-code app development environment to create simple apps with the needs of your business in mind, and eDiscovery for emails, chats, and files. eDiscovery allows for the retrieval of lost data.

 

The most expensive of the three packages is the Enterprise. At $25 per month per user, it includes all that is included in the Business package plus greater control over your security and data. The Enterprise is recommended mostly for companies that need to store a lot of sensitive data. With Enterprise, you can require a security key for login, encrypt outbound emails, analyze Gmail logs, and more.

 

 

Now What?

Now that you know the benefits of G Suite for your small business, click here to learn step-by-step how to transition your team from your old email provider to G Suite.